Reclaim Water System Expansion WWRF

Currently, the City WWRF has 4.0 MGD of reclaimed water capacity permitted to meet the demands of the service area. The WWRF has a permitted treatment capacity of 12.0 MGD. This project increases the reclaimed water capacity to 6.0 MGD and will support future service within the defined region. This project incorporates additional treatment capacity within the filtration system, chlorination system and storage system. The project is in line with the City's mandate to offset on the withdrawals on the local aquifers with alternative water supplies.

August 2019 - Contractor mobilized lated July 2019. Preparatory site works in progress. Trailer office delivered and currently being setup.

July 2019 - First progress meeting since the issuance of the NTP was conducted. The contractor has submitted a summary for work completed and work to be performed for the upcoming four-week period. The list included the completion of the pre-construction video, locating existing utilities, and the submission for permits with the building department. The contractor has also submitted a four-week look-ahead, which included potholing for existing utilities, clearing and grubbing for construction trailers, install temporary utilities for trailers, relocate existing fire hydrant, dig temporary dewatering pond, and begin underground piping for the storage tank.

June 2019 - The contractor is working on getting all necessary permits prior to mobilize for construction.

May 2019 - Kick off meeting was held on 4/24/19 and notice to proceed issued.

April 2019 -Phase 1A has reached subtantial completion. Request was made to the EOR to submit official certification of substantial completion. Final walkthrough was conducted and punch list generated. Final as-built associated with phase 1A has been submitted for review Phase 1B- Preject was awarded to R.P. Utility & Excavation, the lowest responsible bidder and item has been scheduled for May 15, 2019 Commission Meeting.

March 2019 - Staff to schedule kick off meeting by early April 2019. 

February 2019 - Agenda item prepared for 2/6/19 to award the construction contract to Wharton-Smith.

January 2019 - The agenda item for the award of the construction contract to Cardinal was withdrawn from the November 28, 2018 Commission Meeting. It has been revised to recommend award of the contract to Wharton Smith, Inc. at the 1-16-19 or 2-6-19 Commission meeting.

December 2018 - The agenda item for the award of the construction contract to Cardinal was to presented for approval at the November 28, 2018 Commission Meeting. However, a protest was filed by Wharton Smith regarding local preference, thus the item was withdrawn from consideration. Working with the Budget Department, staff prepared the required Amendment to support the additional construction and CEI (Construction Inspection Services) costs. Item was included in the FY2018 Year End Amendment which was approved at the November 28, 2018 Commission meeting. Staff successfully negotiated the Hazen scope and fee for CEI services. The CEI Services Amendment was approved in Res 19-049 for $818,245. Staff is preparing the amendment for execution as well as the change order to the purchase order.

November 2018 - Staff has prepared and loaded the agenda item to award the Plant Expansion to Cardinal Contractors for consideration and approval on the November 28, 2018 Commission Agenda. Staff worked with Budget on a Budget Amendment to support the construction and construction services costs; additional funding needed is approximately $400,000 for Plant construction, and +/- $700,000 for Construction Inspection Services (CEI). Item is included in the FY2018 Year End Amendment to be presented to Commission on November 5, 2018. Staff met with Hazen the week of October 29, 2018 to finalize the scope and fee. Staff has loaded the Engineering Services Amendment for the CEI services and it is scheduled for the November 28, 2018 Commission meeting.

October 2018 - Bids were opened on September 20, 2018 with three (3) bids. V-Engineering, Wharton Smith and Cardinal were the bidders. Procurement is evaluating the bid responses. Bids range from $5.4M to $5.55M; Engineers estimate was between a low of $4.7M to a high of $6M. The Consultant submitted their scope and fee proposal for CEI services associated with the construction services and the package is under review.